Premium Ancillary Educational Event Package

The Premium Ancillary Educational Event Marketing Package is an opportunity for organizers of CE-accredited events to feature their event in ASCO-produced meeting materials and products, in addition to other benefits that serve to increase the visibility of their event to potential attendees.

Submission to host a premium package educational event at the 2024 ASCO Annual Meeting closed on March 4, 2024.

Information about hosting a premium package educational event at the 2025 ASCO Gastrointestinal Cancers Symposium and 2025 ASCO Genitourinary Cancers Symposium will be available August 2024.

Questions on Premium Ancillary Educational Events? Contact us.

Ancillary Events

Each year, hundreds of ancillary events are held adjacent to ASCO meetings and symposia. Ancillary events include, but are not limited to:

  • Advisory Board Meetings
  • Educational Events
  • Focus Groups
  • Hospitality Suites (in a meeting room)
  • Hospitality Desks
  • Internal Corporate Business Meetings
  • Investigator Meetings
  • Investor Meetings
  • Offices
  • Social Events

ASCO aims to provide superior customer service to members, volunteers, and meeting attendees. To achieve this aim, ASCO leadership requires all organizations (commercial and non-profit) that wish to hold functions during any ASCO meeting or symposium to complete an Ancillary Event Request. This applies to functions of any size or nature and in any location. A completed Ancillary Event Request provides ASCO with the necessary information to assist members, volunteers, and meeting attendees with any questions that may arise.

The following meetings do not have a formal request system, but must abide by the blackout times:​

  • Best of ASCO Meetings
  • ASCO Quality Care Symposium
  • ASCO Breakthrough

Guidelines and Policies

Organizations submitting an ancillary event request should review the Ancillary Event Guidelines for additional information including:

  • Approved activities within ancillary space
  • Mailing lists
  • Marketing guidelines
  • Procedures for activities and events held within and outside of Symposia and Meeting space

In addition to the Guidelines above, ancillary event hosts must comply with the same policies as exhibiting companies.

Policy for Exhibitors and Other Organizations at ASCO Meetings

Blackout Times for Meetings

Organizations may not hold functions during the defined “blackout” times. ASCO strictly enforces the blackout times at the request of our members.

ASCO Annual Meeting blackout times:
May 31: 1:00 PM - 6:00 PM (CT)
June 1: 8:00 AM - 6:00 PM (CT)
June 2: 8:00 AM - 6:00 PM (CT)
June 3: 8:00 AM - 6:00 PM (CT)
June 4: 8:00 AM - 1:00 PM (CT)

Deadlines and Request Submissions

Ancillary event requests with a formal request system must be submitted by the deadline provided.

ASCO Genitourinary Cancers Symposium
The deadline to submit a request was Wednesday, January 17, 2024 at 5:00 PM (ET)

ASCO Annual Meeting
Submit an Ancillary Event Request for the 2024 ASCO Annual Meeting
Deadline to submit a request: Wednesday, May 22, 2024 at 5:00 PM (ET)

The following meetings do not have a formal request system:​

  • Best of ASCO
  • ASCO Quality Care Symposium
  • ASCO Breakthrough

Contact Information:
Email: ASCO event request
Phone: 703-631-6200